Coming later in 2026
A first care home is trialling AYP Connect now, alongside their paper charts. If you are an AYP home and you would like to be one of the next, tell us and we will come and show you.
Medication errors in care homes are not rare events. The Care Homes Use of Medicines Study, which looked at 256 residents across 55 homes for the Department of Health, found that around two thirds of residents were exposed to at least one medication error — in prescribing, dispensing, monitoring or administration.
A paper chart does not stop those. It records them afterwards, if somebody writes it down. What an electronic record can do is ask the question at the moment the dose is given: is this the right resident, is it due now, has it already been given, and if it was not given, why not.
| Where it comes from | What it expects |
|---|---|
| NICE SC1 | Managing medicines in care homes (2014). Records of administration, handling of medicines, covert administration, and what to record when a medicine is not given. |
| NICE NG67 | Managing medicines for adults receiving social care in the community (2017). Written records of medicines support, and how errors are reported and reviewed. |
| CQC Regulation 12 | Safe care and treatment. The proper and safe management of medicines, including that records are accurate and complete. |
| Misuse of Drugs Regulations 2001 | How controlled drugs are stored, recorded and witnessed, which differs by schedule. |
| dm+d | The NHS dictionary of medicines and devices — the official list of what each medicine is, what it contains, and which are controlled drugs. |
AYP Connect is built with these in mind. Meeting them in practice is a matter for each home and its inspectors; no software can do it on its own, and we do not claim otherwise.
Some homes take everything in monitored dosage trays. Some take original boxes. Most take a mixture, because liquids, inhalers, creams, patches and anything that cannot be blistered have to come separately whatever the home prefers.
28-day cards, one per time of day, made up and sealed here. The seal is printed with the resident, the round, the cycle dates and a barcode — and each blister lists only what belongs in it.
Recorded one medicine at a time, with the manufacturer's own barcode on the box available to scan before giving.
The system knows: liquids, inhalers, creams, patches, anything needing the fridge, and controlled drugs that have to be counted. It says which and why.
Seven items in one blister, and the resident refuses one. Untick it and that tablet gets its own line, its own reason, and a note of what happened to it.
Two things go wrong in a real building: the Wi-Fi drops in a corridor, and occasionally everything goes down. Both are planned for.
A dose recorded with no signal is saved on the tablet, shown as recorded so nobody gives it twice, and sent when the signal comes back — carrying the time it was actually given rather than the time it arrived. And a printed backup chart is produced in advance and kept in the folder, because printing one during an outage is no use to anybody.
The system is built and tested, and a first home is running it alongside their paper MAR charts, which remain the official record. It is not yet in general use.
Before any home records a real resident's medicines on it, we are completing clinical safety assurance under the NHS standards DCB0129 and DCB0160, a data protection impact assessment, the NHS Data Security and Protection Toolkit, and an independent penetration test. Our Clinical Safety Officer is a registered pharmacist.
We are not on the NHS assured supplier list for digital social care records, and we are not claiming any approval, certification or endorsement that we do not hold.